Stage 1: Solicitation

• USAID and INVEST develop a solicitation and scoresheet with evaluation criteria.

• INVEST releases a solicitation to:
  • Full Network of Partners and Vendors Identified via Research: For procurements requiring specialized capabilities.
  • Core Partners: For rapid activation according to our Core Partner Usage Policy.

• USAID and INVEST receive and answer questions from offerors and send answers to all potential bidders

• Offerors submit proposals. *Network members are not required to submit a proposal.

Stage 2: Evaluation

• INVEST procurement facilitator identifies a Technical Evaluation Committee (TEC) of INVEST and USAID staff. INVEST holds the majority on all TECs.

• All TEC members certify that they have no conflicts of interest and will adhere to non-disclosure requirements.

• TEC members receive technical proposals and score proposals individually according to the RFP evaluation criteria.

• Facilitator compiles all scores.

• Facilitator convenes a TEC panel discussion on technical proposals, limiting discussion to pre-established selection criteria from the RFP.

• The TEC panel then decides on one of the following actions:
  • To Identify a Shortlist: Facilitator coordinators with offerors to answer written clarification questions or have a phone interview with the TEC panel. TEC reconvenes to review short-list responses and discuss tradeoffs.
  • Select Successful Offeror(s): TEC agrees on the best firm or consortium, making a unanimous, best-value determination
  • Cancel or Reissue the RFP

Stage 3: Subcontracting

• Facilitator sends award decision to Chief of Party for concurrence.

• Facilitator notifies successful offeror(s) and sends required contracting paperwork, including compliance documentation, a draft SOW, and draft subcontract template.

• INVEST holds an orientation call with the winning offeror(s) on the subcontracting process and compliance requirements

• If the subcontract is over $250,000 or labor-based, INVEST sends request for consent to subcontract to the USAID Contracting Officer before finalizing the SOW and contract.

• If the subcontract is not over $250,000 or labor-based, INVEST can finalize the SOW with the offeror and finalize contracting paperwork.

• Subcontract is fully executed. INVEST notifies unsuccessful offerors and provides evaluation debrief letters upon request.

• The team holds a technical kickoff call and implementation begins.